How to list your workflows
Depaper digitises your official workflows and makes them available to the public through a searchable marketplace. Here is exactly what to expect from the process — from application to live workflow.
The listing process
Five clear steps from application to your first live submission.
Step 01
Choose a plan
Select the pricing plan that fits your organisation's scale. The Starter plan suits small teams and NGOs. The Professional plan is built for hospitals, insurers, and mid-size organisations. Enterprise is for government, banks, and large networks that need direct API integration and custom delivery.
Step 02
Describe your organisation and the workflow
Tell us your organisation's name, your primary contact, and the name of the workflow you want to list. Describe who fills the workflow and what data it captures. This helps our team prepare the digitisation correctly from the start.
Step 03
Upload the source document
Send us the official, published version of the workflow as a PDF, Word document (DOCX), or Excel spreadsheet (XLSX) — maximum 10 MB. Our team uses this as the single source of truth for all field labels, layout decisions, and validation rules. Do not send drafts, screenshots, or photos.
Step 04
Review and onboarding contact
The Depaper team reviews your request within 1 business day. We may reach out to clarify workflow fields or delivery requirements. Once everything is confirmed, we begin the digitisation and will let you know when the workflow is live on the platform.
Step 05
Your workflow goes live
Once digitisation is complete, your workflow is published on the Depaper marketplace under your organisation's profile. Individuals can search for and submit it immediately. You will receive submissions via email or webhook depending on your plan.
What to prepare before you apply
Having these ready will speed up your review.
- The official published source document (PDF, DOCX, or XLSX)
- A named contact person who will handle onboarding communication
- The correct category your workflow belongs to (e.g. Healthcare, Legal, Finance)
- A short description of how your team uses the submissions
- Your preferred submission delivery method (email or webhook)
Frequently asked questions
Can I list more than one workflow?
Yes. Your plan defines how many workflows you can list at one time. The Starter plan supports up to 10 active workflows, Professional supports up to 50, and Enterprise has no limit. Submit each workflow separately through the listing application.
How long does digitisation take?
Standard workflows are digitised within 3 to 5 business days of your request being approved. Complex workflows with many conditional fields or tables may take longer. The Depaper team will communicate the timeline when your request is confirmed.
What if I need to update a workflow after it goes live?
Send the updated source document (PDF, DOCX, or XLSX) to your account manager or email updates@Depaper.co.za. We will review the changes and publish the updated version. In the meantime, the existing version remains live.
Can I see who has submitted my workflow?
Yes. Your administrator dashboard shows all incoming submissions with timestamps and reference numbers. You can export submissions as CSV at any time. Note that submitted personal information is handled in accordance with POPIA.
What file formats are accepted for the source document?
PDF, Word (DOCX), and Excel (XLSX) are all accepted. The file must be the official published version of the workflow — not a draft, scan of a printed workflow, or a photo. Maximum file size is 10 MB.
Ready to get started?
Submit your listing application and the Depaper team will be in touch within 1 business day.